The STSM Formal Report and Evaluation

Successful applicants will need to submit a scientific report to the Host Institution and to the STSM Co-ordinators within 30 days from the end date of the STSM, and they will be responsible for acquiring from a senior researcher affiliated to the Host Institution confirmation of formal acceptance of the scientific report. Successful applicants will also be asked to submit a poster on their STSM and a summary profile piece for the Action’s website.

The report should include (or be accompanied by) the following information:

  • Purpose of the STSM
  • Description of the work carried out during the STSM
  • Description of the main results obtained
  • Future collaboration with the host institution (if applicable)
  • Foreseen publications/articles resulting from the STSM (if applicable)
  • Confirmation by the host institution of the successful execution of the STSM
  • Confirmation from a senior researcher affiliated to the Host Institution that they formally accept your scientific report.
  • Other comments (if any)

And also...

  • A poster on the STSM
  • A summary profile piece for the Action's website and/or to be used in the promotion of STSMs at future Action activities.

The summary profile piece should include the following:

  • STSM participant's name
  • Home Institution
  • Research interest (one sentence)
  • STSM title
  • Host Institution
  • Summary of research completed in STSM: (<400 words)
  • Synthesis and application of research: (<100 words)
  • Wider benefit of the STSM to the participant: (<200 words)
  • Key Outputs
  • A photograph of the STSM participant alongside their Host Institution collaborators and/or whilst undertaking their STSM (optional)
  • A short quote from the researcher describing their STSM experience


If the STSM Co-ordinators approve the Formal Report, official notification of the approval is usually issued within 30 days of receiving the report.

If the STSM Co-ordinators cannot accept the Formal Report, they may contact the participant directly to request additional information.